Introduction

With the advent of the Covid-19 pandemic, there are many knowledge and experiences that were missed that could have helped the BS Electrical Engineering Students of Bicol University in preparing for the real life experiences that will come when they graduate and work in the electrical engineering field. As a result, as part of their curriculum, a series of webinars had been held in order to further add to their knowledge as well as acquire the information needed for them to excel in the workplace and know and understand the current trends of society with respect to their field. Groups were assigned to prepare and host one of these webinars. This terminal report will present how the webinar “PLC Logic Controller and PLC Based Motor Control” was prepared, what happened before, during and after the webinar, as well as the contribution of each and every member for the webinar to be successful.

The group members are as follows:

Daniel Ezra Octeza (Leader)

Charmaine Nidua

Rizza Llamera

Joshua Quililan

Emmanrey Nares

Patrick John Thomas

Jared Hans Cabaccang

Jennifer Aperin

Jennie Lunas

Zarez Alvarez

Raizza Mae Merca

Arvin Espinar

With the group members complete, all was in place to prepare for the webinar that they will host.

Preliminaries

In order for the webinar to be successful, preliminary files and actions were done and were assigned to each group member.

1. Letter of Invitation to Speaker

Daniel Ezra Octeza, as the group leader, was assigned with the task of searching for the webinar speaker as well as coordinating with the said speaker. In line with this, he prepared the official Letter of Invitation to the Speaker whom they have chosen. The Speaker is Engr. Ricardo C. Cleofe, who is currently Teacher III (Mechatronics Servicing NC II and EIM NC II Teacher) of SHS-TVL at Tabaco National High School. He is also currently a Part-time Instructor of Programming and Managing PLC at San Francisco Institute if Science and Technology (SFIST). He has experiences on the Electrical Engineering Field and has also been the Speaker of past webinars such as “Mechatronics and Robotics Webinar” which was also held at Bicol University.

With this, the group leader coordinated with the prospect speaker and Engr. Cleofe agreed to be the speaker for the webinar of the group. An official email was sent to him inviting him as the speaker.

Figure 1. Official Letter of Invitation to Speaker

With the proposed date (March 11, 2022) given, the group moved on to the other preliminaries needed for the webinar.

2. Registration Form

In order to be officially registered to the webinnar, a registration form was prepared by Jennie Lunas. This is the link: https://forms.gle/LZKCwkAT6fKb9AGh6. The form asks for the following information of the attendees: Email, Name, Student Number, and Year and Block.

Figure 2-3. Registration Form

A deadline of March 10 was given so that during the webinar there will be less interruptions due to last minute registrations.

3. Promotional Posters and Teaser Video

In order to promote the said webinar that would be held on March 11, Posters and Teaser Videos were made. The making of posters was assigned to Joshua Quililan and the making of the Teaser video was assigned to Zarez Alvarez. The poster is presented below.

Figure 4. Webinar Promotional Poster

4. Program of Activities

Of course, for smooth program flow there must be a program. This was prepared by Emmanrey Nares, who is also the assigned emcee during the webinar. The program of activities is presented below.

Figure 5. Program of Activities

5. Certificates of Participation and Appreciation, and Token of Gratitude

In order to make sure that the certificates would be distributed as soon as possible after the webinar, the certificate of participation was prepared by Raizza Mae Merca and the Certificate of Appreciation was prepared by Charmaine Nidua. The certificates are presented below.

Figure 6. Certificate of Participation

Figure 7. Certificate of Appreciation

Also, considering the possibility that the making of the token of gratitude would also consume time, it was also prepared ahead of time by Rizza Llamera. This consists of the framed certificate of appreciation for Engr. Cleofe as well as a commemorative polo shirt of the webinar and a tumbler. The designs are presented below.

Figure 8. Design for Commemorative Polo Shirt

6. What was done before the Webinar

Preparing the materials needed for the smooth flow of the webinar would not be enough to ensure its success. That is why there were steps taken in order for the webinar to be promoted as well as for the group members to be more prepared during the actual conducting of the webinar.

First, On march 7, the group had a google meeting where they discussed what they would do before, during, and after the webinar, as well as the individuals that will be assigned in specific tasks needed for the webinar to be successful. The documentation for this meeting is presented below.

Figure 9-10. Documentation of Gmeet held at March 7

After finalizing the plans, on March 9, 2021, the webinar promotional poster prepared by Joshua Quililan was posted with the help of Patrick John Thomas who was assigned as the member responsible for all facebook matters (posting, live streaming, etc.). This was done in order to promote the said webinar. The Registration form prepared by Jennie Lunas was also included in the caption for the post.

Figure 11. Screenshot of FB post (Promotional Poster)

A day before the webinar, an email was sent by the group leader (Daniel Octeza) to the participants who registered through the registration form. This includes the zoom meeting link, the webinar backdrop to be used during the webinar, and the program flow. Also, the teaser video prepared by Zarez Alvarez was also posted by Thomas, so that the participants as well as the speaker, will again be reminded of the date and time that the webinar will be held.

Figure 12-13. Confirmation of Registration Email (Teaser Video)

Figure 13. Screenshot of FB post (Teaser Video)

On March 9, 2021, A mock webinar was conducted by the group members in order to identify the problems that may arise as well as think of solutions in order to avoid these problems. The documentation for the said webinar is presented below.

Figure 15-17. Documentation of first mock webinar held at March 9

Seeing as there are still many things left unchecked for the program to flow smoothly, the group decided to conduct another mock webinar the following day, March 10, 2021. The documentation for the said mock webinar is presented below.

Figure 18. Documentation of second (and last) mock webinar held at March 10

After the second mock webinar, it was decided that the group was better prepared. And in order to prevent unprecedented disruptions of the program, two plans (Plan A and Plan B) were prepared in the event that the person assigned to the specific function in the program had an unexpected technical difficulty. These are presented below.

PLAN A:

Emcee (Emman) will be responsible for the program flow
(Jared) will be responsible for the audio visuals (webinar backdrop, National Anthem, IIEE Hym, etc.)
(Jennie) will be responsible for admitting participants in the zoom meeting based on the registration form (to avoid uninvited and potentially disruptive guests).
(Thomas) will be responsible for facebook live streaming

PLAN B:

Emcee (Josh) will be responsible for the program flow
(Dan) will be responsible for the audio visuals (webinar backdrop, National Anthem, IIEE Hym, etc.)
(Jennifer) will be responsible for admitting participants in the zoom meeting based on the registration form (to avoid uninvited and potentially disruptive guests).
(Zarez) will be responsible for facebook live streaming

WEBINAR PROPER

On March 11, 2022, the webinar “PLC Logic Controller and PLC Based Motor Control” was held. At 8am, the group members were instructed to enter the zoom meeting so that all preparations and individuals assigned would be accounted for. The group once again reviewed the program flow and the group members assigned to specific points in the program. After all was said and done, Engr. Cleofe (Speaker) was admitted and he was introduced to the group so that he would know who he can turn to in case of technical difficulties or other matters. The attendees who registered were also admitted to the zoom meeting starting from 8:30. Once again, the leader reminded the attendees of the webinar by messaging the group chat where the said attendees are a part of. The zoom meeting link and background poster was also sent there for good measure. 10 minutes before the official start of the webinar, which is 9am, A countdown was presented on the screen to inform the attendees as well as the speaker that the program will start in 10 minutes.

Figure 19. Countdown before official start of webinar

As the clock was winding down, the assigned emcee (Emmanrey Nares) reminded everyone to be mindful of their microphones so that they would not cause noise during the webinar. He also reminded them to use the virtual background and turn on their cameras as much as possible.

1. Opening (Prayer, Philippine National Anthem, and IIEE Hymn)

When the countdown expired, the emcee started the program and controlled the program flow based on the finalized program sent to the attendees. The first on the program was the opening which consisted of the prayer, Philippine National Anthem, and the IIEE Hymn. This was presented and played by the assigned member for the audiovisuals, Jared Hans Cabaccang.

Figure 20-22. Presenting of Prayer, Philippine National Anthem and IIEE Hymn

2. Opening Remarks

After this, the Emcee then moved on to the next part of the program which is the opening remarks. The person in the program was supposed to be Engr. Marites Olesco, but because of equally important matters, she was not able to attend. The group leader coordinated with their other course professor, Engr. Gil Mediavillo, to be the one to give the opening remarks instead. The emcee introduced him, and was given the stage for his opening remarks.

Figure 23. Opening Remarks (Engr. Mediavillo)

3. Introduction of Speaker

After the warm opening remarks of Engr. Mediavillo, the emcee then gave the floor to Arvin Espinar, who was tasked with the honor of introducing the guest speaker for the webinar, Engr. Cleofe. He was given the stage and he introduced Engr. Cleofe to the attendees, stating hos credentials and his past experience on the topic that will be discussed.

Figure 24. Introduction of Speaker

4. 1st Topic of Engr. Cleofe to 2nd Topic of Engr. Cleofe

After the introduction, Engr. Cleofe then discussed the topics he prepared. The first being Programmable Logic Controller Basics. He discussed what is a Programmable Logic Controller, their uses, advantages, types, functions, and other important details that will be useful to the students in the field.

Figure 25. 1st Topic Discussion

After this, he then moved on to the second topic which is Basic PLC Based Industrial Motor Control. In this section of the webinar, he discussed the applications of Programmable Logic Circuits and proceeded in teaching the attendees some basic software that makes use of PLC. He also went on and demonstrated how to do it for it will be the activity that he will give after the webinar.

Figure 26-29. 2nd Topic Discussion and Demo of software

By this time, Engr. Cleofe had been made aware of the time and decided to end the webinar after discussing how to do the Motor Control through PLC.

5. Awarding of Certificate of Appreciation and Token

Of course, a certificate of appreciation was given to Engr. Cleofe for giving the students his valuable time in order to discuss the topics he prepared. The group leader (Daniel Ezra Octeza) was the one who presented the certificate to the Speaker. The token of gratitude was also presented.

Figure 30. Awarding of Certificate of Appreciation

Figure 31-33. Presentation of Tokens (Framed Certificate, Tumbler, Commemorative Polo Shirt)

6. Attendance Capture

The attendees were then asked to open their cameras for the photo ops. The pictures are presented below.

Figure 34-35. Attendance Capture

7. Closing Remarks

In order to formally close the program, the final part was the closing remarks supposedly to be given by Engr. Mediavillo. However, since he was the one who gave the opening remarks. The group leader took it upon himself to be the one to close the program.

Figure 36. Closing Remarks

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POST WEBINAR

After the successful conducting of the webinar, an email was again sent to the participants who registered which was composed of the evaluation form prepared by Jennifer Aperin to be filled out in order to receive the certificates of participation prepared by Raizza Mae Merca.

Figure 37. Email containing evaluation form

Figure 38. Evaluation form

The link for the evaluation form was also sent through messenger in the group chat reminding the attendees that they must be filled out in order to receive the certificates. The leader also sent the google drive link containing the materials and applications needed in order to do the activity assigned by Engr. Cleofe. They were also reminded of the deadline of the said activity.

Figure 39-40. Reminders through messenger

The token of gratitude, which was prepared by Rizza Llamera, was also delivered to the Electrical Engineering Faculty Room. This is because according to Ma’am Olesco, she would supposedly be the one to give it to Engr. Cleofe.

On March 13, 2021, the google drive link for the preparations of the attendees was sent to Engr. Cleofe, which will be checked in his most convenient time. And for the last time, an email was send by the group leader containing the electronic certificates of those who registered, attended, and filled out the evaluation form of the webinar.

Figure 41-42. Final Email Containing E-certificates

With this, the conducting of the webinar “PLC Logic Controller and PLC Based Motor Control” had officially come to an end.